Enter an indicator's actual value

Enter values in an indicator

There are different ways to enter actual values of indicators.

  1. Directly in the indicator's entry table
  2. Calculate from a form
  3. Calculate from other indicators

1. Directly in the data entry table

To access the data entry tab, access your Logframe by clicking either on the logframe option in the left menu or the logframe tab when you're in your project dashboard. 

Once you're in your logframe in the top right corner you will see a tab called "Data entry." Click on it in order to access the data entry view. 

You will see different tabs that will separate your indicators according to their collection frequency. 

Non-disaggregated values

If you have an indicator that is not disaggregated, you can simply click on the field corresponding to the value that you want to enter. 

You can enter the value in the "Overall cumulative" column if you have the total amount since the beginning of the project. In the example below, this amount is 60. In Q3 2018 we reached 5 households, in Q4 2018 we reached 55 households, so if we enter the value in the Overall Cumulative column we would enter 60 (55+5) 

Alternatively, you can enter the progress value (55) and the system will automatically calculate the Cumulative value for you.

Disaggregated values 

When you have values that are disaggregated, when you click on the field to enter your value, a side panel will open. 

Depending on whether you have 1 or more disaggregations and whether you have combined them or not, you will see that reflected in the side panel. 

2. Calculate data from forms

In order to enter data through the forms module, you must have first completed the following steps:

1. Create your form

2. Link your form to your indicator

3. Update your indicator values

Once you have linked your form to your indicator, you can update the values by going to the data entry section and clicking on the field which you want to update. 

If the values are not disaggregated you will see a little calculator icon. 

If the values are disaggregated, the side panel will open, and you will see the calculator icon in the top right corner. 

Once you click on the calculator item the system will ask you to determine which data you wish to update. You can update data depending on when the data was updated (example: get all the data entered before 2020-02-02) or depending on a field of the form (example: get all the data where field xyz's value is less than 2020-02-02). 

The values will then be populated into the corresponding field. Note that if you make any changes or adjustments in the form you will need to redo this last step, clicking on the calculator icon to update the data. 

For Qualitative indicators: 

In the field that you want to edit you will see a dropdown list with the different options available for your Qualitative indicator. You can select the value from the list and the rate will be updated. 

Please note that Qualitative indicators cannot be linked to forms. 

3. Calculate from other indicators

You may also calculate values of an indicator from values in  other indicators. For exampel, if you have an indicator that sums the values of all people trained, and you have two indicators for different types of trainings, you can configure the first indicator to be calculated from the other two.

Create all three indicators. If you want the indicator to take the disaggregated values from the other two, make sure you use the same disaggregations for each indicator.
In the indicator's configuration panel, scroll down and check Link to indicators.
Select if you want the calculation method to be a Sum or an Average
Select the indicators that are to be used to calculate the indicator's own values. Once done click save.

Just like if the indicators was calculated from a form, click on the calculation button. A pop up will indicate where the values come from (source) :